Mayor Shiela Williams called the meeting to order and James Walker offered invocation.  Tracy Sullivan, Town Clerk called the roll.

COMMISSIONERS PRESENT

Commissioner Humphrey, Commissioner Gibson, Commissioner Jenkins, Commissioner Weaver, and Commissioner Hamm.  Town Administrator, Robert Masters and Town Attorney, David Orcutt were also present.

APPROVAL TO PAY THE BILLS

Commissioner Gibson made the motion to approve to pay the bills.  The motion was seconded by Commissioner Humphrey.  The motion carried.

APPROVAL OF THE MINUTES

Commissioner Hamm made the motion to approve the minutes of the Regular Meetings held on December 2, 2008 and December 16, 2008. The motion was seconded by Commissioner Weaver.  The motion carried.

Tracy Sullivan, Town Clerk reported the Bank Balances.

CITIZENS PETITIONS AND COMPLAINTS

No citizens signed the petition and complaint sheet.

OLD BUSINESS

Commissioner Hamm inquired the status of the 911 addresses for the Town of Sharpsburg.

Tracy Sullivan, Town Clerk informed her that 301 Mobile Home Park and Pine Park were in the process of posting their addresses and other mobile home parks would be contacted soon.

NEW BUSINESS

a. Michelle Clemmons, The East Group presents the NC Rural Economic Development Center Supplemental Grant Application.

b. Commissioner Gibson made the motion to adopt the Resolution of Support and Commitment for the Wastewater Collection System Rehabilitation Project.  Commissioner Jenkins seconded the motion.  The motion carried.

c. Commissioner Gibson made the motion to adopt the Service Memorandum Agreement; Carolina Opportunities, Inc. for the Supplemental Grant from REDC.  Commissioner Jenkins seconded the motion.  The motion carried.

d. Commissioner Weaver made the motion to approve that the Board that is elected after the 2009 election hold an organizational meeting in December 2009 or January 2010 to discuss ongoing projects.  Commissioner Hamm seconded the motion.  The motion carried.

e. Commissioner Gibson made the motion to adopt the Memorandum Service Agreement; Carolina Opportunities, Inc. for the Capital Improvement Plan Grant from REDC.  The motion was seconded by Commissioner Jenkins.  The motion carried.

f. Commissioner Gibson made the motion to adopt the Resolution of the Project Budget for the CIP.  Commissioner Weaver seconded the motion.  The motion carried.

g. Commissioner Weaver made the motion to adopt the Resolution Certifying No Conflict of Interest Exists for Repair and Rehabilitation of the Town’s Wastewater Collection System.  Commissioner Jenkins seconded the motion.  The motion carried.

h. Commissioner Gibson made the motion to adopt the Authorizing Resolution for Wastewater System Improvements – Phase I.  Commissioner Weaver seconded the motion.  The motion carried.

i. Robert Masters, informed the Board that Nash County was resistant to taking Don Davis’ property into their planning zone.  The Board decided to send the issue back to the Planning Board for determination before going further with the issue.

DEPARTMENTAL REPORTS

Robert Smith read the Streets and Sanitation report. (attached)

Commissioner Jenkins read the Fire Department report.

Commissioner Jenkins read the Parks and Recreation report.

Chief Bissette read the police report.

Robert Smith read the Water and Sewer report. (attached)

Otis Ray read the Electric report. (attached)

ANNOUNCEMENTS

Mayor Williams announced the upcoming meeting dates:

Regular Meeting on January 20, 2009 at 6:30PM

ADJOURNMENT

Commissioner Jenkins made the motion to adjourn the meeting. Commissioner Weaver seconded the motion.  The motion carried.