Mayor Shiela Williams called the meeting to order and Commissioner Weaver offered invocation.  Tracy Sullivan, Town Clerk called the roll.

COMMISSIONERS PRESENT

Commissioner Humphrey, Commissioner Gibson, Commissioner Jenkins, and Commissioner Weaver.  Town Administrator, Robert Masters and Town Attorney, David Orcutt were also present.

APPROVAL TO PAY THE BILLS

Commissioner Gibson made the motion to approve to pay the bills.  Commissioner Weaver seconded the motion.  The motion carried.

APPROVAL OF THE MINUTES

Commissioner Humphrey made the motion to approve the minutes of the Regular Meeting held on January 6, 2009. The motion was seconded by Commissioner Weaver.  The motion carried.

Tracy Sullivan, Finance Officer reported the Bank Balances.

CITIZENS PETITIONS AND COMPLAINTS

No citizens signed the petition and complaint sheet.

UNFINISHED BUSINESS

Commissioner Gibson made the motion to accept the recommendation of the Planning Board to rescind their prior recommendation to remove Donald Davis’ property from the Sharpsburg ETJ.  Commissioner Humphrey seconded the motion.  The motion carried.

Robert Masters announced that the Board would hold an interview for the Finance Officer’s position on February 10, 2009 at 6:00 pm.

NEW BUSINESS

a. Commissioner Weaver made the motion to adopt the Resolution for Declaration of Surplus Property and Sale of Property via Electronic Auction. The motion was seconded by Commissioner Jenkins. The motion carried.

b. Commissioner Humphrey made the motion to adopt the Resolution to Remove Designations on the Accounting Records.  Commissioner Gibson seconded the motion.  The motion carried.

c. Commissioner Gibson made the motion to approve the application and execution by the Mayor of the USDA Grant application.  Commissioner Jenkins seconded the motion.  The motion carried.

d. Commissioner Hamm made the motion to adopt the Service Memorandum Agreement; Carolina Opportunities, Inc for the USDA Grant.  Commissioner Gibson seconded the motion.  The motion carried.

e. The board moved the decision to purchase Carina meters to the meeting held on February 17, 2009.

f. Commissioner Humphrey made the motion to approve to mail the flyer Chief Bissette presented in reference to a community meeting with the Chief in the March utility bills.

DEPARTMENTAL REPORTS

Robert Smith read the Streets and Sanitation report. (attached)

Otis Ray read the Parks and Recreation Department report.

Tab Balkcum read the Fire Department report.

Sgt. Griffin read the police report.

Robert Smith read the Water and Sewer report. (attached)

Otis Ray read the Electric report. (attached)

CLOSED SESSION

Commissioner Gibson made the motion to go into closed session to discuss personnel issues.  Commissioner Humphrey seconded the motion.  The motion carried.

OPEN SESSION

Commissioner Weaver made the motion to return to open session.  Commissioner Humphrey seconded the motion.  The motion carried.

ADJOURNMENT

Commissioner Jenkins made the motion to adjourn the meeting. Commissioner Humphrey seconded the motion.  The motion carried.